There are times when you have to share the spotlight with one or more fellow presenters. If it falls to you to act as moderator, here are a few points to keep in mind:
- Plan a general outline for the presentation and alert each presenter of your need to do so. This will push people to prepare their content early and do a more thorough job.
- Ask each presenter for some biographical information. If you need to warm up the audience or introduce each person before they present, a little background can be very helpful.
- Correspond with the other presenters well ahead of time and always provide ample ways to contact you. In addition, make sure you ask for multiple contact routes to stay in touch with presenters.
- Ask that each presenter consider a list of at least three questions that audience members are likely to have. Putting oneself in the place of the audience can help foster more stimulating discussion and structure a more useful presentation.
- Make each presenter well aware of the amount of time they can use for their show, and establish a signal for where time is almost up, and when they need to finish.
- Give some coaching as to the format of the question and answer part of the show: whether questions may be addressed before the next speaker, how many may be answered, and whether other speakers may chime in.
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