Pressing [Ctrl]Z reverses many actions in Outlook. For example, if you move a message to a different folder, delete a message, or type a sentence you don’t want to include in an email, just press [Ctrl]Z to undo the action. You must press [Ctrl]Z, however, before performing any other action. This doesn’t work for [...] Time Zones When you work with people in another time zone, it’s a good thing to keep track of what time it is there. But, it’s easy to forget how many hours ahead or behind they are. A simple way to keep track of this is by adding a second time zone to your Outlook [...] A better way to create a Task from an email message (Outlook 2000/2002/2003/2007) If you need to create a task and already have the relevant information in an email message, use it to your advantage. Just drag the email message from the Message list to the Tasks icon in the Navigation Pane (in 2000 and 2002, [...] An e-mail signature consists of text and/or pictures that are automatically added to the end of an outgoing e-mail message. You can create custom signatures for different types of audiences. You can use a signature to add “boilerplate” text, such as an explanation of how you want other people to respond to your messages. You [...] Display multiple Outlook Windows at once (2000/2002/2003/2007) There may be times when you want to have multiple windows open in Outlook. Perhaps you want to have easy access to your email while you’re viewing your Calendar. Well, it’s easy to view multiple windows at once. For example, right-click on the Mail icon in the Navigation [...] Create a distribution list directly from the Address Book (Outlook 2002/2003) You can easily create a new distribution list straight from the Address Book dialog box. To do so, choose Tools | Address Book from the Outlook menu bar. Next, select the location from which you want to select names. Choose File | New Entry [...] Reassign a task that’s been declined (Outlook 2000/2002/2003) Just because you assign a particular task to another person doesn’t mean that person is going to accept the task. Maybe the person is leaving his current position, or perhaps he’s no longer working on a particular project. In any case, you’ll need to reassign the declined task. [...] Complete a Send/Receive from anywhere in Outlook (Outlook 2000/2002/2003) By default, the Send/Receive button is located only on the Standard toolbar when a Mail folder is active. Therefore, when you want to check for new mail or send an item immediately, you probably switch to a Mail folder and click the button. Not [...] Calculate your email delivery time by delaying it (Outlook 2000/2002/2003) Did you know that you can create an email and send it, but delay its delivery until a later date or time? By doing so, if you change your mind about what you’d like to include in an email, you can go back and retrieve [...] Stop forgetting to respond to that email: Flag it for follow-up Outlook lets you flag messages and Contacts, but you can’t flag other types of Outlook items, such as calendar items and tasks (which have their own reminder behaviors you can set). You can’t flag notes or journal items either. To flag a message for follow-up, display [...] |
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